Terms and Conditions

Overview

Dealers and those wishing to display only please confirm with us your attendance no later than February 28th 2026 otherwise your reservation may be given to someone else

If you wanted to have shelving behind your table or anything other than the supplied tables be aware that there may be limited space and extra planning might be needed, please contact us for further information

Early bird entry is at 09:30 so please have all tables ready to go no later 09:15

The rooms will be available the evening before for setup, if required. Please get in touch for more information.

The show will end at 16:30, please have all tables cleared by 18:00

Dealers accept full liability for any injury or theft and/or damage to themselves and property during the show.

The exhibitors and vendors listed on this site are scheduled to participate; however, Space-Crafts cannot guarantee their attendance and is not responsible if they do not appear.

For full terms and conditions see below.

Full Terms and Conditions

General Participation Terms

Application & Acceptance: Exhibitors must submit an e-mail request if they wish to attend. Acceptance is confirmed upon receipt of written confirmation.
Passes & Access: Exhibitor and Vendor ID will be handed out on arrival.

Payment & Cancellation

Payment Deadlines: Fees must be paid by the 28th of February 2026. Late payments may incur surcharges or result in forfeiture of space.
Cancellation Policy:
- Written confirmation of table requests must be made by February 28th 2026. Tables not confirmed may be allocated to someone else.
- Ticket sales made online are non refundable unless the event is cancelled.

Setup & Equipment

Hotel Property: Any equipment or property supplied by the organizer is hotel property and exhibitors are responsible for its safety and insurance. The event has its own public liability insurance.

Legal & Liability

Indemnity: Exhibitors are liable for injuries or damages caused during the event unless due to organizer negligence.
Loss & Damage: Organizers are not responsible for loss or damage to exhibitor property, even if caused by their own staff.
Governing Law: Contracts are governed by UK laws.

Compliance & Conduct

Health & Safety: Exhibitors must comply with all safety regulations and follow instructions from event officials.
Behaviour: All participants must adhere to the rules set by the organizing body, including personal conduct.

Data and Privacy

Privacy Policy Last updated: 30/08/2025

Space-Crafts.co.uk respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, attend our event, or interact with us in other ways. Please read this Privacy Policy carefully. By attending our event or using our services, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

a. Personal Information

Full name
Email address
Phone number
Mailing address
Payment and billing information
Social media handles (if provided voluntarily)

b. Event-Related Information

Ticket purchase history
Event attendance history
Photos or videos taken during the event (see Media Policy below)

2. How We Use Your Information

We use the information we collect to:

Process registrations and ticket purchases
Communicate event updates and promotional materials
Provide customer support
Improve our website and services
Ensure event security and compliance
Feature event photography or video for promotional use (with appropriate notices)

3. Sharing Your Information

We do not sell your personal data. However, we may share your information with:

Event partners and vendors (only as necessary for the event operation)
Service providers (e.g., ticketing platforms, email systems)
Law enforcement or government bodies (when legally required)

4. Photography & Media

By attending Space-Crafts you acknowledge and agree that photography, audio, and video recording may occur. These materials may be used for promotional purposes, including on our website, social media, and marketing materials. If you do not wish to appear in any media, please notify the event staff upon entry.

5. Your Rights

Depending on your location, you may have the right to:

Access the personal data we hold about you
Request correction or deletion of your data
Opt out of marketing communications
Withdraw consent where processing is based on consent
Lodge a complaint with a data protection authority

To exercise any of these rights, contact us at info@space-crafts.co.uk

6. Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this policy, or as required by law.

7. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance user experience and analyse website traffic. You can control cookie preferences through your browser settings.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these sites.

9. Security

We implement appropriate technical and organizational measures to protect your data. However, no method of transmission over the internet is 100% secure.

10. Children’s Privacy

We do not knowingly collect personal information from children without appropriate parental consent.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on our website with the updated date.

12. Contact Us

If you have questions or concerns about this Privacy Policy, contact us at: Space-Crafts.co.uk Email: info@space-crafts.co.uk

Terms and Conditions

Full Terms and Conditions

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